Payroll guides
Triostack Payroll calculates pay runs using attendance, leave, and employee data already stored in HRMS — so every cycle starts pre-filled and pre-checked instead of being rebuilt from spreadsheets. After approval it generates itemized payslips and, on Business and above, posts payroll costs to Triostack Finance automatically.
The Free plan covers basic payslips and 1 pay run a month for up to 5 employees. Starter adds automated pay runs and deduction and compliance rules (up to 50 employees); Business adds Finance sync, payroll reporting, and unlimited employees; Enterprise adds multiple entities and multi-region compliance.
Before you start
- Triostack HRMS set up with employee records, salaries, and attendance and leave — Payroll reads from it.
- Your pay frequency and pay dates.
- The statutory deduction and tax rules that apply to each region or legal entity you pay employees in.
- Who reviews and who approves each pay run.
1. Finish HRMS setup first
Payroll has no separate employee list — compensation, attendance, and leave come from HRMS. Complete the HRMS guide first, and make sure every employee has a salary, department, location, and an up-to-date attendance and leave record.
2. Configure pay cycles
Set your pay frequency and cycle dates. Configured cycles are what automated pay runs (Starter and above) follow, so each run opens on schedule with the right period's data.
3. Set deduction and compliance rules
On Starter and above, configure deduction rules and statutory settings per region or legal entity. They're applied automatically on every pay run, so you aren't recalculating deductions by hand each month. Enterprise adds multi-region compliance for organizations paying people in several regions.
4. Run payroll
Starting a pay run pre-fills each employee's pay from the attendance, leave, and salary changes already in HRMS. Review the summary of gross pay, deductions, and net pay, resolve anything flagged, and approve. AI checks flag unusual pay-run changes before they go out.
5. Distribute payslips
Once a run is approved, itemized payslips showing earnings, deductions, and net pay are generated in a consistent, branded format and distributed on payday. Employees get self-service access to their payslip history and tax documents.
6. Sync payroll costs to Finance
On Business and above, payroll costs post directly into Triostack Finance after each run, so they appear in financial reports and your monthly close without a manual export.
7. Report on payroll cost
On Business and above, payroll reporting breaks costs down by department, location, or pay category. Every pay run is logged and traceable, giving finance and auditors a clear trail.
Best practices
- Lock attendance and leave approvals in HRMS a few days before payday so the pay run starts from final data.
- Use a two-person process — one person prepares the run, another approves it.
- Investigate every flagged change before approving; most payroll errors come from one unexpected change in a single record.
- Review your statutory settings whenever rates change in a region, before the next run.
Plans & availability
What each Triostack Payroll plan includes. Some steps in this guide need a specific plan — check here before you start.
Free
Try payroll basics for a very small team.
- Up to 5 employees
- 1 pay run / month
- Basic payslips
- Community support
Starter
For teams automating pay runs from attendance data.
Everything in Free, plus:
- Up to 50 employees
- Automated pay runs
- Deduction & compliance rules
- Standard support
Business
Most popularFor finance teams that need payroll synced to the ledger.
Everything in Starter, plus:
- Unlimited employees
- Finance sync
- Payroll reporting
- Priority support
Enterprise
For organizations running payroll across multiple entities.
Everything in Business, plus:
- Unlimited employees & entities
- Multi-region compliance
- Custom onboarding & implementation
- Dedicated support
Connected apps
How Triostack Payroll works with the rest of TriostackOne.
Frequently asked questions
Do I need Triostack HRMS to use Payroll?
Payroll reads employee, salary, attendance, and leave data from HRMS, so HRMS is where your employee records live. Set it up first.
Can employees see their own payslips?
Yes. Employees get self-service access to their payslip history and tax documents.
Can I run payroll for more than one company or region?
Deduction and compliance rules can be configured per region or entity from the Starter plan. Unlimited entities and multi-region compliance are included on Enterprise.
How many pay runs does the Free plan include?
One pay run per month for up to 5 employees, with basic payslips.